Treat accommodation as part of project mobilisation
Accommodation affects commuting, rest, team wellbeing and administration. Confirm it alongside staffing and transport rather than after the team is mobilised.
Build a reliable occupancy list
Record each guest, arrival date, departure date, room-sharing requirement and likely changes. Identify team leaders or visitors who need a different arrangement.
Inspect the practical requirements
- Beds and permitted occupancy
- Kitchen and dining capacity
- Laundry facilities
- Wi-Fi and workspace
- Vehicle parking
- Distance to site
- Check-in arrangements
- Cleaning and maintenance support
Nominate one company contact
A single contact reduces conflicting instructions and keeps extensions, guest changes and property questions organised.
Review before confirming
Check the property information, full dates, included services, payment schedule and rules before the team travels.
Send the complete requirement
Contract Stays uses this information to assess furnished options for assignments of 30 nights or longer.